Worklo wasn't designed in a boardroom. It was built by people who lived the problem every day.
Worklo started inside a student-run marketing agency managing 11 client accounts across 8 departments with 15+ members. Every week, the same question came up: "Do we have capacity for this?" — and nobody could answer it without hours of digging through spreadsheets, Slack threads, and Monday.com boards.
The team was running Basecamp, Monday.com, Notion, MS Planner, and Slack simultaneously. Each tool solved one problem and created three more. Onboarding new members meant teaching five different systems. Clients emailed constantly because they had no visibility. SOPs lived in 30-page PDFs that nobody read.
So we built Worklo — one platform that replaces all of it. Not a feature-padded enterprise suite, but a focused tool that answers the questions agencies actually ask every day.
Agency operations shouldn't require a full-time systems administrator. One platform, one source of truth — that's the whole idea.— The Worklo Team
Three specific pain points drove every decision we made.
Every agency we talked to had the same problem: nobody knew if the team had room for new work until it was too late. Spreadsheets, gut feelings, and "ask around" were the only tools. We built real-time capacity planning so you can answer "can we take this?" in seconds, not hours.
Standard operating procedures written in Notion or Google Docs get ignored the moment a project gets busy. We replaced static documents with visual, enforced workflows — processes that guide your team through every step, with audit trails and automatic handoffs.
"Any updates?" — the three words every account manager dreads. Clients email because they have no visibility. We built a secure client portal that gives every client a live window into their projects, approvals, and feedback — without exposing your internal operations.
A small, focused team that built the tool we wished existed.
Want to join the team? We're hiring →
Every feature in Worklo solves a real problem. We don't add things to pad a feature list — we add them when they make your work meaningfully better.
Worklo is open source. Your data belongs to you. Self-host it, fork it, modify it. No vendor lock-in, no surprise pricing changes.
Row Level Security at the database layer, not just application logic. We treat security as a foundation, not an afterthought.
A tool that's slow to use gets abandoned. Worklo is built on Next.js 15 with React Server Components for performance that doesn't get in your way.
The best ideas come from the people using the product. Our Discord community shapes the roadmap. Your feedback matters.
Guardrails that guide, not handcuffs that constrain. Worklo gives your team structure while leaving room for how you actually work.
Built on proven, well-supported technologies. No exotic dependencies, no lock-in.
Join agencies that have replaced their fragmented tool stack with Worklo.