Worklo replaces Monday.com, Harvest, Float, and Notion with a single self-hosted platform built for agencies and consulting firms. Real-time capacity, visual workflows, and a client portal — all in one place.
Most agencies run on 5+ disconnected tools. The result is burnout, missed deadlines, and margins that erode with every project.
Built for marketing agencies, creative studios, and consulting firms with 5–50 people.
Proportional allocation across accounts. Know exactly who's available before committing to new work — at individual, department, and org level.
Drag-and-drop workflow builder transforms your SOPs into enforceable processes with department handoffs, approvals, and a complete audit trail.
Clock in/out or log manually. Auto-close after 16 hours. 14-day edit window. Full analytics on where your team's time actually goes.
Kanban, Gantt, Table, and Workflow views. Switch between them instantly. Drag-and-drop task management with dependencies and critical paths.
~40 consolidated permissions across 15 categories. Row Level Security at the database layer — not just application logic. Context-aware access control.
Give clients real-time project visibility without pestering your team. Built-in approvals, feedback collection, and secure data isolation per client.
One subscription. One login. One source of truth.
| What you have now | What Worklo provides | Avg. monthly cost |
|---|---|---|
| Monday.com / Asana / Basecamp | Project & task management (Kanban, Gantt, Table) | $12–20/user |
| Harvest / Toggl | Time tracking (clock in/out + manual entry) | $10–14/user |
| Float / spreadsheets | Real-time capacity planning | $6–10/user |
| Static SOP documents | Visual workflow builder with enforced handoffs | — |
| Slack status updates | Automated client portal with live visibility | $7–15/user |
Average savings: 40–60% reduction in software costs per user per month.
"We went from juggling five tools to one. Capacity planning alone saved us from over-committing on two major accounts last quarter."
"The client portal changed everything. Clients stopped emailing us for updates — they just log in and see exactly where their project stands."
"The workflow builder replaced our entire SOP library. New team members actually follow the process now because it's enforced, not just documented."
Worklo runs on your own infrastructure. Download the latest release for your platform and follow the setup guide.
Self-hosted, open source, and built for teams that care about their craft. No vendor lock-in.